How to Copy Outlook 365 Emails to Another Account Safely

Summary: This article explains the method to copy Outlook 365 emails to another account. Moreover, we have mentioned a manual and professional solution to move multiple emails to Office 365.

Before we start with the article let’s have a look at the user query and then we understand the issue that users face during this operation.

User Query:  Due to Some compliance issue, I need to copy all my Outlook 365 emails from one account to another. I have tried multiple ways to execute this operation, but I am not getting the best results out of it. Please suggest to me any better method.

Sometimes, users are running more than one business. And to maintain them they create Outlook accounts on Office 365 so that they can work and communicate easily. But there can be different reasons to move emails from one account to another. For instance, when an Outlook 365 account’s storage space gets filled completely. And they try to copy Outlook 365 emails to another account which has a lot of space to store emails.

From the user’s point of view, email migration can be a difficult task to do. Copying a few emails might be an easy task to perform. But moving multiple emails from one account to another might be a tough job to perform.

So, in this article, we are going to explain the manual and professional solution to solve the user query which is mentioned above

Professional Solution to Transfer Outlook 365 Emails to Another Account

To migrate all the emails from multiple accounts to a single Outlook 365 account, then it is recommended to use the Most Reliable & Quick Office 365 to Office 365 Migration Tool. As it is a one-stop solution to execute this operation hassle-free. This tool has a simple UI which makes it simple to use for non-technical users.

 We have mentioned the steps to perform the process of moving emails

1. Download and open the software application on the local system. Then select the source and destination.
   
2. In the workload section, choose and select that you want to move.
   
3. For authorization validation, enter the source O365 admin and application ID. Next hit the validate button.
   
4. After you have verified the permissions to transfer Outlook 365 emails to another account, select the Next button.
   
5. Provide the destination office 365 admin email and application ID, press validate.
   
6. After validating the permissions, press the Next button.
   
7. Now, a mapping needs to be built between the source and destination. The software offers some options: Import Users, Recover Users, Download Template.
   
8. When mapping is completed, press the validate button to validate authorization.
   
9. Finally, when permissions have been validated, initiate the process by pressing the Start button.
   

Features of this Tool to Move Outlook 365 Emails to Another Account

• This migration tool provides proper security during the migration process, which reduces the data loss issue.
• Using this you can migrate emails, tasks, contacts, calendars, categories, and documents.
• Provides feature to migrate selective or entire user mailboxes via admin account.
• It enables the data filter option for emails, contacts, calendars, tasks, etc. which makes it easier for the user to select the items which need to migrate.
• Provides the facility called “Delta Migrate” to migrate newly arrived items from the source account.
• Provides user mapping support during the migration process.
• Supports Windows 10 and windows server 2012 and 2016 versions.

Manual Method to Moves Emails from one Office 365 Account to Another

In this section, we will be talking about the manual process to copy Outlook 365 emails to another account.

Before starting the process, the user must configure their Office 365 account on your local system and then follow the steps.

On source Office 365 Account

1. Select the “File” option and then choose Import/Export.
2. Choose “Export to a file”, then press Next.
3. Choose “Outlook Data File(.pst)” and then press Next.
4. Then, select the mail folder that you want to move.
5. Enter the PST location that is required to move, and then press Finish.

On Destination Office 365 Account

1. Select the “File” option and then choose Import/Export.
2. Choose “Import from another program or file”, then press Next.
3. Choose “Outlook Data File(.pst)” and then press Next.
4. Then, browse select the mail folder that you want to open.
5. Enter the PST location and open the file.

Limitations of Above-Mentioned Manual Solution

There might be many manual solutions available on the internet to transfer Outlook 365 emails to another account, but all those solutions are generally associated with some limitations. Some of them are mentioned below.

• Does not give any guarantee on coping emails.
• It also gets crashed when coping multiple emails at the same time.
• Take an ample amount of time to copy emails.
• Chances of data loss are also there using the manual method.

Also Read: If you also want to migrate the Microsoft Teams channel to another channel, then you can use the Industry-rated Microsoft Teams Migration Software.

Conclusion

In this article, we have discussed the solution to copy Outlook 365 emails to another account. We also recommend the users go for an automated solution because manual methods have some limitations which makes it difficult for users to move Outlook 365 emails.

Also Read: How to Download All Emails from Office 365 Webmail? Step By Step Guide