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Computers and Technology

How to Import Lotus Notes to Outlook?

Import Lotus Notes to Outlook

If an organization decides to switch from IBM Notes to MS Outlook, then it is very important to import Lotus Notes emails, contacts, and calendars to Outlook PST. These email clients are commonly used by many business users, but both have a different storage format. Lotus Notes uses an NSF format file to store data on a local machine and Outlook uses the same PST format. It is not possible to import Lotus Notes messages, contacts, and calendar entries into MS Outlook. Therefore, in the next section, we will discuss strategies for using the NSF notes file in Outlook versions. In that case, if the manual process fails then, we have suggested the default method i.e., NSF to PST Converter. It is one of the best solutions that will help to make the transition from Lotus Notes to Microsoft Outlook easier.

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The reason for importing

The reason for importing the NSF files to Outlook PST format can be:

  • When a Lotus Notes email client switches to Microsoft Outlook, it should import the email into Outlook.
  • If an IBM Lotus Notes user has an Outlook client, they should also enter the Lotus Notes NSF email in the Outlook PST file to view or read the email.

Methods of importing

A user can follow any of the two methods to import their Lotus Notes files.

  • Manual method
  • Professional method

The manual method is the importing of the Lotus Notes files all done by yourself whereas the professional method includes an application to import the NSF files. The professional method is an easy method to import the NSF files.

The manual method of importing

For a user who tends to import their lotus Notes files manually they can follow the below-provided steps:

  1. First, Install Lotus Notes on your OS.
  2. Now, click on the File tab select the Open option and select the Lotus Notes app.
  3. Now a program window will appear add the NSF files and select the Open button.
  4. In the File menu, click Export.
  5. Enter the required information and add the file name, file location, and save type as .csv
  6. Then, in the CSV export dialog box select the required option and click OK to continue the process.
    (Now convert those CSV files to PST format)
  7. Install MS Outlook into your system.
  8. Now, create a profile.
  9. Now, start MS Outlook.
  10. Right-click on the “File” tab located in the menu bar
  11. Select the Open and Export button and select the Import / Export option
  12. A dialog box will appear and select “Import from another program or file” and select the “Next” button
  13. Select “Different Standard Values” as the file type
  14. Click on the “Browse” button and select how to save the converted file
  15. Select the folder where you are going and right-click the “Next” button.
  16. Map the file select the box and select the “Finish” button.These steps might be complex for users who don’t have technical knowledge.

Professional Method

This is an easy method to follow and to import Lotus Notes NSF files to Outlook PST format. The professional method includes a reliable importing of the files. In this guide, we discussed two different ways to transfer emails from Lotus Notes to MS Outlook. You can follow the manual method to send and send emails to Outlook from Lotus Notes or use the Converter of the NSF tool to perform the whole process automatically. It comes in handy when the manual mode does not work or when you do not have access to Lotus Notes. The tool keeps emails and attachments as they are. Also, it allows you to transfer other mailbox items from Lotus Notes like contacts, calendars, etc. go to Outlook with a few clicks. So, save time, unnecessary effort, and resources. Plus, it’s also a great way to transfer your Lotus Notes account to MS Outlook.
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  1. Install and start the NSF to PST Converter app in your system
  2. Now, add the NSF files that you need to convert
    Add Lotus Notes NSF
  3. Get a preview of the added NSF files
    Preview NSF
  4. Browse a path to save the converted NSF files
  5. Finally hit the “convert now” buttonConvert NSF File

Some features of the tool

Here are some of the advanced features managed by MS Exchange are listed below.

• Court Integrity
MS Outlook and MS Exchange are excellent examples of an integrated client-server system. No other email client works the way MS Outlook works with MS Exchange. In addition, switching to any previous version of MS Exchange as 2003 is much easier with RPC.
• Better Security
Mail messages are exchanged with a highly secure channel with the help of the Digital Rights Management (DRM) feature.
• Independent tool
The app is an independent application that can be used in any of the Windows Operating systems. A user does not need to be dependent on any other tool to carry out the importing task.


We’ve told you how to convert NSF to PST using the two methods above. You can easily import Outlook emails to Lotus notes using either of the two methods. But we recommend that you import Outlook email to Lotus notes using the software itself. Because the manual method is very difficult, you need to have technical knowledge as well. But if you use software, you can directly import Outlook email to Lotus Notes without any technical knowledge.

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