Planning an event can be stressful, demanding, and overwhelming. Whether it is a small or big one, event planners strive to deliver a seamless occasion that people would enjoy. After all, events happen to celebrate people’s important life milestones.
Whether it is a social or corporate event, event planners want nothing but to exceed their clients’ and guests’ expectations. If you observe how events are today, you’ll see how they execute innovation in every detail. As a result, events become a new experience ground that people enjoy and live through.
One of the innovative event ideas people love is floating pontoon events. Corporate events on a floating pontoon are usually for product launches, exhibitions, and tradeshows. Today, many marina builder companies offer good package deals for pontoon hires — making it easier to plan a floating event.
But even though many companies offer quality pontoons, guests’ safety should still be the top priority. Event planners and coordinators need to ensure that all necessary measures are present during the occasion.
If you’re working on a floating pontoon event, I bet you’re feeling the pressure to do well right now. Relax your shoulders and brush your worries away because this post is here to guide you. To begin, here are tips for a fun and safe floating pontoon event that your client will surely love.
1. Take your time in looking for the best marina builder company.
As an event coordinator and planner, it is your responsibility to look for suppliers and vendors who are as dedicated to the event as you are. You can’t expect them to deliver your expectations if they’re not as driven as you. That’s why it’s okay to take your time in looking for the best marina builder company.
When looking for a marina builder company, I suggest doing your research on their previous projects and client reviews. Doing so will help you see how they handle their clients. On top of that, you’ll get an idea of how they execute event ideas and plans on the waters.
Most of the time, event planning won’t give you the luxury to take the time to choose smartly. Since it is fast-paced and demanding, you often have no choice but to go for a supplier without knowing their background. But if you happen to be lucky, I hope you take your time wisely.
2. Understand a marina builder’s package offer thoroughly.
One of the mistakes event planners often miss out on is understanding package offers. There’s a tendency to just close a deal — despite the supplier not explaining all services thoroughly. As a result, miscommunications happen. The worst part is misunderstandings can manifest on the event day as well.
Frankly, guests are quick to notice these details during an event. They can tell whether coordinators executed their plans accordingly or not. That’s why every detail throughout the planning journey matters. Before closing a deal, it’s best to confirm and clarify every service included in the package.
It’s a waste of resources to work with a marina builder company that does not provide installation and site services. Unless you’re an expert in floating pontoon events, you’ll surely need a hand in handling one. With that, you can start by making sure that you understand their package services.
3. Release pre-event guidelines and precautions for your attendees.
Since floating pontoon events are not as common as the typical ones, they can be unfamiliar to the guests. As a result, guests can feel uncomfortable during the event. With that, it would be nice if you could release pre-event guidelines. Doing so would give your guests an idea of what to expect.
You can take advantage of the internet when creating a guideline. You can create videos explaining the occasion as well. Most importantly, don’t forget to discuss the safety precautions that they must adhere to during the occasion. You should not miss out on this crucial detail when planning an event.
But of course, you should not exaggerate your guidelines. Don’t set your guests’ expectations too high if you know that you can’t execute them. That’s one thing that could kill their joy before the event even starts.
4. Inform everyone who’ll be assisting with the event about all the details, changes, and updates.
Have you been to an occasion where their employees seem to not know about the event? You can tell that the employees are just there, but they don’t know anything about the event. Unfortunately, this is one of the things that makes guests upset — especially the client.
You have to make sure that everyone working on the event knows what they’re doing. Everyone should have a transceiver so you can communicate immediately. I’m sure you wouldn’t want to have an occasion where guests are complaining about your service.
If the people handling the occasion can assist people seamlessly, the guests will undoubtedly be happy. Inform your team before, during, and after the event — despite how small the detail may seem.
5. Have security personnel present in every area of the floating event.
Since your occasion will be on the water, the chances of accidents happening are not too low. With that, security personnel should be present during the event. Regardless of how safe and well-built the floating pontoon may be, you shouldn’t be complacent.
On top of that, having security personnel present ensures guests that they are safe. Keep in mind that many people don’t have a good relationship with water. Remember that many people have motion sickness, too.
Keeping this information in mind will make most of your guests feel comfortable and safe at the occasion.
6. Lastly, don’t forget to have fun, too.
During an event, only the guests get to enjoy it. Thne planners are busy worrying about what can go wrong most of the time. It’s rare seeing planners enjoying an occasion that they’ve been working on for months.
Of course, it’s your job to look after the affair. However, you also have every right to enjoy it, too. You have the right to celebrate the time, hard work, and effort that you dedicate to the event.
So, the next time you plan a floating event, don’t forget to give yourself and your team a break. Even if it’s just a minute of celebration, make sure that you allow yourselves to feel it all. After all, the event wouldn’t be possible and wouldn’t be as good as it is without you.
About the author:
Bianca Banda is a writer for Walcon Marine Australia; a veteran in designing, manufacturing, supplying & installing quality floating marina systems for commercial and residential applications representing the Asia Pacific region.